Edmonton - Director's Package

About Schedule Register Package Adjudicators Fees Program

**Please check regularly for updates**

We are looking forward to another very successful Festival. Below are some details and important changes regarding the Festival.  Last day for schedule changes is March 1, 2018 – no exceptions.  Requests before this date are not guaranteed and will be considered on a case-by-case basis. 


Venues and Parking

Please note the addresses for your bus drivers:

All Saints Cathedral: 10035 103 St NW, Edmonton
* NOTE: Parking is limited - prepare in advance, students may be dropped off on side streets
McDougall United Church: 10086 MacDonald Dr NW, Edmonton
* NOTE: Parking is limited - prepare in advance, students may be dropped off on side streets
Winspear Centre: 4 Sir Winston Churchill Square NW, Edmonton
* NOTE: No parking at venue. Students can be dropped off in front or walk from downtown hotels
Other Venues TBA

View Edmonton Cantando Festival Map in a larger map 

Required Documentation

In order to make things run a little smoother, we require some information from you ahead of time. Listed below are documents to download, fill out and email back to Kelsey ASAP

  1. Ensemble Seating Chart:
  2. Ensemble Biography and Repertoire list (this is what the MC will use to introduce your ensemble)

***one per ensemble***



Follow these steps to calculate the amount owing:

  1. Please indicate on a separate email and note exactly what you are paying for:

    • Number of students in each concert band

  2. Fees:

    • Concert Band fee = number of participants x $70
      **Minimum fee of $2000, maximum fee of $4500 per ensemble

    • Choir fee = number of participants x $70
      **Minimum fee of $2000, maximum fee of $4500 per ensemble

    • Jazz Band fee = $750

  3. Deposit: subtract any deposits you have already paid

Make cheques payable to New Era Music Festivals and mail to the following address:

Canadian Cantando Festivals
8416 16A Avenue
Edmonton, AB T6X 0H9



PSP Sundance is the official photographer for the Festival. Bring your pre-filled order form with you to the photography session. They will be at the Winspear Centre for all ensembles performing.  Note that photographs will be printed on site so you can take them home with you.  Last year, photographs taken during the day were available for pickup later at the evening concert. Choirs and jazz bands can arrange to come to the front of the Winspear anytime during Monday or Tuesday between 9:00AM and 4:00PM.

Evening Concert Schedule

We have an exciting series of evening concerts in both the Winspear and at McDougall United Church – all free for participants and there is no need to reserve tickets.  Seats are first come-first served.  Evening concert times vary – please check the program for complete details.


All conductors must bring copies of scores for the adjudicators. Please note the number required below, in addition to the score you will be using yourself:

  • Choral: 2 copies of each selection
  • Jazz Ensemble: 1 copy of each selection
  • Concert Band: 2 copies of each selection

Concert Band Participants

DAY 1: Performance Day

Concert Band Performances are in the Winspear Centre for Music

Check-in and Warm-Up
Before unloading your students, you must check in at the Registration desk. The rehearsal room is available 20 to 30 minutes before your performance - chairs and stands are available. Please warm up quickly and be prepared to move to the stage once notified.

One bass amp will be provided on the performance stage. If you require more, please bring your own additional amps and extension cords.

A list of available percussion is available here

Your allotted time on stage includes coming on and off stage, and any percussion set-up that you require, in addition to your actual performance. We suggest that you use as much of your time on stage at the Winspear for performance. The hall is spectacular and the acoustics are wonderful – you'll discover this after your first note!

At least one selection from the required list is expected - we are trying to promote quality repertoire and this is a major concern of the adjudicators. They will make comments on the quality of your selections as well as the quality of your performance so choose repertoire carefully.  Twenty minutes is allocated on stage for class 2 and 3 ensembles, thirty minutes for class 4, 5 and 6 ensembles. 

Listening Opportunity
Be sure to schedule time for your students to hear other groups. Expose your students to the music-making of others. In the past, several band directors have asked their own students to act as adjudicators themselves – analyzing strengths and weakness of other groups, listening critically to the music, their own sections, solo parts, etc. Several use standard adjudication forms for their students to make comments about other groups – this is a terrific idea and I encourage you to think about doing it. Make this more than just a trip to visit “The Mall” – have your students come away with some kind of musical growth as well!!

Plan to attend the evening concert in the Winspear – check the Program tab for more info.

DAY 2: Adjudication and Workshops

50 minute workshop with your band.
Be sure to talk with the adjudicator about the format for this and discuss your expectations of the time they spend with you. We have some great adjudicators. They are concerned with musical growth and aren't concerned about giving you a rating or comparing you with others. Let them know about your own specific situation so they can help make recommendations with everything from intonation to scheduling! 
Make sure you are available for the entire clinic, as the adjudicators will be designing the clinic for you and your band.  Your written adjudication and scores will be included with your adjudication packet as well as information on how to access the recorded performance in the Winspear from our Dropbox site.  These can be picked up from the adjudicator immediately following the workshop.

Instrumental Masterclasses: Various rooms
Students will spend 50 minutes in instrumental masterclasses with specialists on their instruments. You are welcome to attend and move from clinic to clinic. 
See masterclass schedule here

Plan to attend the evening concert in the Winspear – check the Program tab for more info.

Choral Participants

Choral performances and adjudications will occur at All Saints’ Cathedral.  All Saints has terrific acoustics – live and clean – and I know your choir will enjoy performing at these venues

Arrive 45 minutes prior to your performance time to check in at the registration desk at the church. You will have 30 minutes to warm up. All choirs will perform either Sunday afternoon with workshops to follow, or Monday or Tuesday morning with workshops in the afternoon of the same day. We hope the choirs will have a chance to listen to each other during these morning sessions.

The program for your performance should be varied and include solid choral values in the repertoire you choose. Each choir will have 30 minutes on stage to perform; therefore, time your selections accordingly (i.e. c. 20 minutes of material would suffice). 

The 50 minute workshop are scheduled for the afternoon.  Express your expectations of this workshop to the adjudicator so that they may use this time to your greatest advantage.

Grand piano and risers will be provided.

Choral performance – Sunday – McDougall United Church

We are splitting one of the evening concerts and offering all choir students a chance to meet and work with the Kokopelli choirs, the University of Alberta Madrigal Singers and other guest choirs in concert. This program will take place in McDougall United Church. Bring your Mass Choir music as there will be time to work on this as well.

Mass Choir Performance – Monday – Winspear Centre

All choirs are expected to sing in the Mass Choir performance at the Winspear.  Scott Leithead will be co-coordinating the events for the Mass Choir. This should be a stunning performance and a great opportunity for your singers to perform with others from across Canada and the U.S. in the Winspear Centre. I hope everyone can participate – let us know immediately if you can or can’t!! 

The Mass Choir director is aware that a few schools will have participants in adjudication workshops and understands that they will be late for the Mass Choir rehearsal.  Please have your students at the rehearsal as soon as possible after your adjudication.

  • Rehearsals:
    • Sectionals: 5:00PM at the Winspear on Monday, in two groups: female and male
    • Rehearsal en masse: on stage at 6:00PM. Rehearsal should be over by 7:15PM in order to give you time for a quick bite. Please arrange for your choir members to eat their dinner nearby, as there won’t be much time to leave between rehearsal and concert time, and the Winspear does not allow food inside. Note that there will not be food services available at the Winspear Centre at this time.
    • Concerts: Starts at 8PM.
  • Repertoire: 
    • The pieces to be sung at the Mass Choir concert will be posted here.
    • Please ensure that the repertoire is thoroughly learned before the festival, as rehearsal time will be used mainly for artistic purposes.

Jazz Ensemble Participants

Arrive at least 30 minutes prior to your performance time to check in.

A drum set, 1 bass and 1 guitar amp, vibraphone and a grand piano will be provided. Bring whatever else you need (you can use your own drum set if you like).   Should you need additional equipment please bring your own.  Solos will not be amplified; however, a sound technician will help out to guarantee everyone is heard.

Warmup and performance should take no longer than 30 minutes – the venue has no space for warmup so build this into your performance time. 

The repertoire is up to you, but should be varied in style. 

30 minute workshop with the adjudicator follows immediately after your performance.  Be sure to talk with the adjudicator about your expectations of the workshop and your own specific concerns with your ensemble. 
All Jazz performances and workshops are open to the public but seating is limited.

Be sure to address any questions to us as they arise – we want to make your trip here comfortable and easy so you can focus on all the music-making surrounding you! THE EASIEST WAY TO REACH US IS VIA EMAIL.  Address your questions and concerns to our Director, Dennis Prime, dprime@cantando.org or Assistant Director Kelsey Moore, kelsey@cantando.org